The security of board management is vital for directors to be able to take charge in meeting the goals of their company. Cloud-based board portals enable organizations to save and share sensitive information without the dangers of old sharing methods, like email. Directors can access documents securely and effortlessly on any device, whether it’s during or after the start of a meeting.
All board members are able to use the same platform to collaborate on documents and conduct meetings. A powerful search feature means that information can be found and accessed at any moment and from any device- allowing directors to keep up to date on issues of the board while on move.
Board portals can be configured to provide granular control over document and folder permissions and a complete audit trail of activities. Data encryption is a possibility for both at rest and in transit. Remote wiping of lost devices is possible. A solid business continuity plan and an uptime warranty are the best methods of securing them. They should be able to provide 24/7 assistance by knowledgeable staff, and should have robust security protocols including regular penetration testing by a third party, a SOC 2 Report and ISO 27001 Certification.
Find a portal for your board i was reading this which provides a single system to manage all your board’s tasks – not just meetings, but also research and support, such as deadlines and briefing reports. This will allow all of your critical functions to be managed in one location, eliminating the need for a back-and-forth email exchange between report writers and board secretaries and board secretaries. It also eliminates the security risk of sending confidential documents by email.